Provide administrative support to the Department Manager. Duties include general secretarial and administrative based work.
1- Gives secretarial support to the Department Manager.
2- Manages the daily calendar and coordinates scheduled appointments.
3- Keep track of and Follows up on all pending and important issues
4- Screens incoming calls and correspondence and responds independently when possible.
5- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
6- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
7- Complete forms in accordance with company procedures.
8- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revision
9- Prepares Power Point presentations once the material is prepared
10- Prepares meeting’s agenda.
11- Records the minutes of all Board meetings as well as the minutes of any committees to which the Secretary is assigned, making sure that all actions are duly noted.
12- Keep a record of all policies approved by the Board in the association's policy manual
13- Ensures minutes are distributed to members shortly after each meeting
14- Maintains and establishes an updated filing system and database.
15- Prepares confidential correspondence and reports.
16- Arranges detailed travel plans, routes, and gathers needed for travel-related meetings.
Education:
Bachelor Degree in any discipline
Previous Experience:
1-5 years.
Language:
Fluent in English.
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